1General provisions
1.1 These Terms set out the conditions for the provision of services via the beautyforms.eu service where an agreement is signed between the Operator and the User, and form an integral part of the agreement for the provision of beautyforms.eu services, regulating its provisions in detail.
1.2 The Terms are made available to Service Recipients free of charge via the website in a form that allows them to be downloaded, stored and printed.
1.3 The User is obliged to read the Terms before starting to use the Service. Starting to use the Service is equivalent to full acceptance of the Terms.
1.4 The User is obliged to comply with the provisions of the Terms from the moment of Registration.
2Definitions
Whenever the Terms refer to:
Terms – means these Terms, constituting an annex to the agreement for the provision of services via the Service.
Service – means the beautyforms.eu online service, enabling the use of the services referred to in point 4.
Operator – means the company Rybczak i Wspólnicy spółka z ograniczoną odpowiedzialnością, KRS: 0000520491.
User – means a natural person, legal person or organisational unit without legal personality, created in accordance with applicable regulations, using the Service.
Agreement – means the agreement for the provision via the Service of the services listed in point 4, concluded between the Operator and the User after the User makes the first payment for the use of the Service.
Price list – means the information published on the home page of the Service, in which the Operator has defined the conditions and amount of fees for the Service; a change to the Price list does not mean a change to the Terms.
Day of delivery – means the day of sending a statement by electronic mail (e-mail) or the 7th (seventh) day from the day of sending a written statement; if that day is a statutory day off work, the day of delivery is deemed to be the first working day that follows it.
Access – means the Operator opening access to the application for the next billing month.
Customer Panel – means the part of the service available after logging in, used to manage the account and settlements with the service.
3Copyright
The exclusive copyright to the beautyforms.eu service belongs to Rybczak i Wspólnicy spółka z ograniczoną odpowiedzialnością with its registered seat in Jankowice, Przyjemna. Copyright related to the beautyforms.eu service is protected by the Polish Act on Copyright and Related Rights of 4 February 1994 (Journal of Laws of 1994, No. 24, item 83, as amended).
4Scope of services
Under the Agreement, the Operator undertakes, by means of the service, to provide the following services to the User:
4.1 Services related to the storage and processing of the User's documents and data connected with their business activity, in particular:
- a database of the User's contractors,
- a database of services provided by the User to their contractors,
- a database of materials, commercial goods and items necessary to perform the service,
- employee records and settlements.
4.2 Informing contractors about the status of the service performed by the User.
4.3 The scope of services provided by the Service depends on the conclusion of the Agreement and the purchase of optional components of the Service that extend its functionality.
4.4 Pilot period
4.4.1 The pilot period means the period of time in which a User using the free version receives functionality such as that provided for the Starter version, together with all optional components of the paid version (available in the menu), where at the same time there is no need to conclude an Agreement.
4.4.2 The start date of the pilot period is 27 February 2026.
4.4.3 The end date of the pilot period will be announced by the Operator in a visible place in the Service at least 30 days in advance.
4.4.4 After the end of the pilot period, the Customer will have the option to:
- conclude an agreement and thereby gain access to the full functional scope of the Service,
- continue using the Service without the need to conclude an Agreement, on a pre-paid basis,
- resign from further use of the service.
4.5 The Operator reserves the right to change the functionality of the Service by extending it with new functions and conveniences for the User, as well as to change existing functionality at any time.
5Access to the service and registration
5.1 The Operator provides services via the Service over the Internet.
5.2 The User may use all services of the Service with any computer connected to the Internet in any way, meeting the following technical requirements:
- a web browser Google Chrome version 26 or higher, or Internet Explorer 10 or higher, is installed on the computer,
- no content- and JavaScript-blocking software such as AdBlock or NoScript is installed,
- the software (browser) is at the highest possible version.
5.2.1 Using web browsers other than those described in point 5.2, and content-blocking software, is possible but does not guarantee the correct operation of all functions of the Service.
5.2.2 Using all functionalities of the Service may depend on the installation or activation of additional software such as Java, JavaScript or Flash, and on the acceptance of cookies.
5.3 The User, when starting work in the Service, must register in accordance with the Service's instructions.
5.4 In order for the Service to function correctly, the User should enter data consistent with the factual and legal state.
5.4.1 To ensure correct settlements between the User and the Operator, the former is obliged, during registration, to provide the following true data: first name, surname, company name, residential address, company registered address (street, number, postal code, locality), tax identification number (NIP), e-mail address.
5.4.2 In the event of a change to any of the data referred to in point 5.4.1, the user is obliged to immediately make the changes in their administrative profile.
5.5 During registration, the User enters an identifier and password created by and known only to them.
5.5.1 The identifier must contain at least 3 characters.
5.5.2 The password must contain at least 6 characters.
5.5.3 In the event of forgetting the password, the User is given the option to use the service's „Recover password” function. The User is obliged to follow the instructions contained in the service.
5.6 The Customer is provided with a ticket system in which they can report questions, faults and requests to implement new functionalities around the clock.
6Term of service and conclusion of the agreement
6.1 The day of registration is deemed to be the day on which, in accordance with the instructions placed on the beautyforms.eu website, the user chooses their identifier and secret password and obtains the possibility of using the Service.
6.2 From the day of registration, the User receives free (14-day, or 30-day with a promotional code) access to the Service in the scope described in point 4.
6.3 Making the first payment on the terms referred to in point 7 is equivalent to the User's confirmation of their wish to use the services via the Service.
6.4 Making payments for access to subsequent billing months is the basis for continuing the provision of paid Service services for an indefinite period.
6.5 The User may continue to use the Service under the Pre-paid system or the Agreement.
6.6 When using the Service under the Pre-Paid system, the system will automatically issue a Proforma invoice at the end of the billing month; paying it extends the account's validity.
6.7 At any time the User may change the way of using the Service from Post-Paid to a 6- or 12-month variant by making a payment for the chosen period.
6.7.1 For the 6-month Post-Paid variant, the user receives 1 free month and an additional package of 250 SMS messages.
6.7.2 For the 12-month Post-Paid variant, the user receives 2 free months and an additional package of 500 SMS messages.
6.7.3 The SMS package is activated at the moment of paying the invoice issued by the Operator for the designated time (6 or 12 months).
6.7.4 For the 6- or 12-month variants, the Operator sends the agreement to the Customer within 7 days, containing the Operator's obligations towards the Customer in the chosen period.
6.8 The Agreement may be terminated in the following cases:
6.8.1 at any time by agreement of the parties,
6.8.2 after the end of the usage period,
6.8.3 death of the User,
6.8.4 cessation of the User's legal existence,
6.8.5 the User's failure to pay amounts due within the time limit set in accordance with point 7.4,
6.8.6 the User forgetting the password and not using the service's „Recover password” function, which results in loss of access to the data.
6.9 The User may terminate the Agreement with notice, without giving reasons.
6.10 The Operator reserves the right to terminate the Agreement if the User:
6.10.1 intentionally breaches the provisions of the Agreement or the Terms,
6.10.2 engages in actions aimed at breaching the security of data held in the Service or makes an unauthorised attempt to access the Service,
6.10.3 performs unlawful acts,
6.10.4 acts to the detriment of the Operator,
6.10.5 provided false data,
6.10.6 in other particularly justified cases.
6.11 In the case specified in point 6.8.3., legal successors should report this fact to the Operator, and in the case specified in point 6.8.4. the person who registered in the Service should notify it.
7Fees for the service
Online payments are handled by
CashBill S.A. as a domestic payment operator (clearing agent) supervised by the Polish Financial Supervision Authority (KNF). The Operator does not store payment card data or the User's banking authentication data — these are processed solely on the side of the payment operator. The details of data processing are set out in the
Privacy Policy.
7.1 Use of the full scope of services and access to the Service's archived data is subject to a fee, on the terms set out in the Price list.
7.2 The User pays the fee for the service after receiving a payment reminder in the transactional part of the service.
7.3 The fee must be paid in accordance with the Price list by transfer to the indicated bank account or by electronic payment carried out by the payment operator CashBill S.A.
7.3.1 As part of carrying out the payment, data necessary to perform and identify it (including the amount, proforma number, payer identification data) is transferred to the payment operator. The rules of data processing by the payment operator are set out in its terms and privacy policy.
7.3.2 After the payment is booked, the User's account is extended by the period resulting from the chosen plan. The Operator makes the payment confirmation available in the Customer Panel.
7.4 The fee for opening a month must be paid in advance on the basis of a pro-forma Invoice.
7.5 Within 7 days of the payment being received in the account, the Operator will issue the User a VAT invoice and place it in the Customer Panel, allowing it to be downloaded independently.
7.6 If no usage fees are charged (no continuation of use of the Service), a VAT invoice will not be issued.
7.7 If proforma invoices are not paid and the system is used after the payment deadline indicated in the proforma invoice, the customer acknowledges that usage fees are charged in accordance with the chosen package until the account is blocked by the Operator or the Customer reports the closure of the account. The date of the last login to the system is taken as the end date of system use. After this deadline, the Operator has the right to issue a VAT invoice and demand payment for the use of the system in accordance with Polish law.
8User data and its protection
8.1 The User's data entered into the Service is the property of the User.
8.2 All User data is collected and processed by the Service for the purpose of the correct functioning of the Service, i.e. the proper handling of orders, service orders, printing of documents generated by the Service, and settlements of the Operator with the User for the services provided.
8.3 The Operator takes all necessary measures to protect the personal data of the User, their company and all other data entered into the Service.
8.4 The protection referred to in point 8.3. consists in particular of:
8.4.1 A data transmission security system – the User's data is encrypted using at least a 128-bit SSL key and practically cannot be intercepted and decrypted by unauthorised persons.
8.4.2 A data access control system – only the User has access to their data, by means of a password created by them, referred to in point 5.5.
8.4.3 A system protecting data against equipment failure – all data entered by the User will be stored in such a way as to eliminate the possibility of its loss in the event of hardware failure.
8.4.4 A data centre security system – the building and equipment where the User's data will be stored are constantly monitored in case of theft, fire or other events that could threaten data security.
8.5 The Operator is not responsible for the content of data entered by the User.
8.6 The User has the right to inspect their personal data and their company's data and to modify it at any time.
8.7 The Operator undertakes not to transfer the User's data to third parties.
8.8 In the event of termination of the Agreement, all User data will be stored for 5 calendar years starting from the first day of the year following the date of termination of the agreement.
8.9 By approving the provisions of the Terms, the User consents to the processing of their personal data for the purpose specified in point 8.2., in accordance with the Polish Personal Data Protection Act of 29 August 1997 (Journal of Laws No. 133, item 883).
9Operator liability and complaints
9.1 The Operator makes every effort to ensure the correct functioning of the Service in technical terms.
9.2 The Operator makes every effort to ensure the correct functioning of the Service in formal and legal terms.
9.3 The Operator also takes all the measures referred to in point 8.4. to protect the User's data.
9.4 The Operator is not responsible for any damage or loss arising directly or indirectly from the use, inability to use or incorrect operation of the Service.
9.5 The Operator bears no responsibility in connection with the User's improper use of the Service or the incorrect functioning of computer hardware, computer software or the communication system by means of which the User connects to the Service.
9.6 The Operator is not responsible for damage arising from the intentional or unintentional disclosure by the User of the password to the Service to third parties, or from choosing a password that is too weak or dictionary-based and does not guarantee a sufficient level of protection.
9.7 Complaints related to the use of the service can be submitted by electronic mail to the address:
office@beautyforms.eu
10Amendments to the Terms
10.1 The Operator reserves the right to amend the Terms.
10.2 An amendment to the Terms may occur in particular in the event of:
10.2.1 technological or organisational changes in the operation of the Service.
10.2.2 the need to adapt the operation of the Service and the provisions of the Terms to new legal regulations.
10.3 The Operator notifies the User of its intention to amend the Terms by making available a link to the content of the new Terms on the Service's web pages.
10.4 An amendment to the Terms comes into force after 21 (twenty-one) days from the day of publishing the information referred to in point 10.3. If, before the expiry of the time limit specified in point 10.4., the Operator receives from the User a statement of non-acceptance of the conditions of the new Terms, the Agreement is terminated with immediate effect.
11Data processing entrustment agreement (DPA)
11.1 By accepting the terms, you simultaneously accept the data processing entrustment agreement (DPA), which is available at:
https://beautyforms.eu/dpo.html
⏰ The Terms come into force on: 27 February 2026